Monroe, Michigan
City of Monroe, MI
120 E. First Street
Monroe, MI 48161
Hours: Monday - Friday
8:00 a.m. - 4:30 p.m.
Monroe City Council Meeting Agenda,
July 19, 2010
RULE OF THE CHAMBER
Any person wishing to address City Council shall step up to the lectern, state their name and address in an audible tone of voice for the record, and unless further time is granted by the presiding officer, shall limit their address to three (3) minutes.A person may not give up or relinquish all or a portion of their time to the person having the floor or another person in order to extend a person's time limit in addressing the Council. Any person who does not wish to address Council from the lectern, may print their name, address and comment/question which he/she would like brought before Council on a card provided by the Clerk/Treasurer and return the card to the Clerk/Treasurer before the meeting begins. The Clerk/Treasurer will address the presiding officer at the start of Citizen Comments on the Agenda, notifying him of the card comment, and read the card into the record for response. Those who want to use audio and image recording equipment in Council Chambers that requires a monopod, tripod or other auxiliary equipment for the audio and image devices shall notify the City Clerk before the meeting begins. Arrangements will be made to accommodate the request in a manner that minimizes the possibility of disrupting the meeting. No additional illuminating lights may be used in Council Chambers unless a majority of City Council members consent. Additionally, cell phones and pagers should be set to vibrate or silent mode when inside Council Chambers. Should any person fail or refuse to comply with any Rules of the Chamber, after being informed of such noncompliance by the presiding officer, such a person may be deemed by the presiding officer to have committed a breach of the peace by disrupting the public meeting, and the presiding officer may then order such person excluded from the public meeting under Section 3 (6) of Open Meetings Act, Act 267 of 1976. You will notice a numbering system under each heading. There is significance to these numbers. Each agenda Item is numbered consecutively beginning in January and continues through December of each calendar year. The City of Monroe will provide necessary reasonable auxiliary aids and services to individuals with disabilities at the meeting/hearing upon one weeks' notice to the City Clerk/Treasurer. Individuals with disabilities requiring auxiliary aids or services should contact the City of Monroe by writing or calling: City of Monroe, City Clerk/Treasurer, 120 E. First St., Monroe, MI 48161, (734) 384-9136. The City of Monroe website address is www.monroemi.gov.
AGENDA - CITY COUNCIL REGULAR MEETING
MONDAY, JULY 19, 2010
I. CALL TO ORDER.
II. ROLL CALL.
III. INVOCATION/PLEDGE OF ALLEGIANCE.
IV. PRESENTATION.
Presentation by Mark Buis, Gabriel, Roeder, Smith of the December 31, 2008 Retire Healthcare Actuarial Valuation.
V. CONSENT AGENDA. (All items listed under the Consent Agenda are considered to be routine by Mayor and Council and will be approved by one motion, unless a Council member or citizen requests that an item be removed and acted on as a separate agenda item)
A. Approval of the Minutes of the Special Meeting held on Tuesday, June 29, 2010, the Minutes of the Work Session held on Tuesday, June 29, 2010, the Minutes of the Regular Meeting held on Tuesday, July 6, 2010 and the Minutes of the Work Session held on Tuesday, July 6, 2010.
B. Approval of payments to vendors in the amount of $__________________.
Action: Bills be allowed and warrants drawn on the various accounts for their payment.
1. Communication from the City Manager's Office, reporting back on a request from Maureen Quinn on behalf of the residents of Scottwood Avenue for permission to hold their annual block party on July 31, 2010 and to close the 500 block of Scottwood Avenue from 1:00 p.m. – 11:00 p.m., and recommending that Council approve the request contingent upon items being met as outlined by the administration, subject to no additional overtime or other costs to the city, and that the City Manager be granted authority to alter/amend the event due to health and/or safety reasons.
2. Supporting documents.
3. Action: Accept, place on file and the recommendation be carried out.
1. Communication from the City Manager's Office, reporting back on a request from the Monroe County Farm Bureau for permission to display a banner across Monroe Street from March 7-28, 2011, and recommending that Council approve the request.
2. Supporting documents.
3. Action: Accept, place on file and the recommendation be carried out.
1. Communication from the Mayor's Office, submitting a proposed Resolution for appointments to various boards, commissions and committees, and recommending that the proposed Resolution be adopted.
2. Supporting documents.
3. Action: Accept, place on file and the resolution be adopted.
151 Water Department Neptune Radio Reading Device and Meter Purchase.
1. Communication from the Director of Water & Wastewater Utilities, submitting a request to purchase four hundred (400) Neptune R900 Wall Unit Radio Reading devices, three hundred fifty (350) Neptune R900 Pit Unit Radio Reading Devices, eight hundred (800) 5/8"x3/4" Neptune E-Coder I Inside Water Meters, two hundred fifty (250) 5/8"x5/8" Straight Neptune E-Coder I Inside Water Meters, two hundred seventy (270) 5/8"x3/4" Neptune E-Coder I Pit Water Meters, twenty-five (25) 1-1/2" Neptune E-Coder I Inside Water Meters, ten (10) 1-1/2" Neptune E-Coder I Pit Water Meters, six (6) 2" Neptune E-Coder I Inside Water Meters, and two (2) 2" Neptune E-Coder I Pit Water Meters, and recommending that several purchase orders be issued to RIO Supply Michigan Meter, Inc out of Madison Heights, MI based on the available space within our facilities totaling $327,000.00 to provide the Water Department Neptune radio reading devices and meters.
2. Supporting documents.
3. Action: Accept, place on file and the recommendation be carried out.
1. Communication from the Interim Director of Planning & Recreation, submitting an estimate and bidding documents for the proposed work, including the projects; architectural and engineering fees for improvements to the Navarre Library, and recommending that the City of Monroe contract with James S. Jacobs Architects to prepare bid documents and provide project oversight for the proposed repairs at Navarre Library for a fee of $13,400, and that the funding for this project solely from the city's Community Development Block Grant, the budget of which has been previously approved by City Council and further recommending that the Mayor and Clerk-Treasurer be authorized to sign the contracts on behalf of the City of Monroe.
2. Supporting documents.
3. Action: Accept, place on file and the recommendation be carried out.
153 Proposed Roadway Easement – 504 Huber Drive. (Modern Packaging)
1. Communication from the Director of Engineering & Public Services, submitting a draft easement and legal documents for purchase of an easement property at 504 Huber Drive (Modern Packaging), and recommending that Council authorize the purchase of a 30-foot wide easement across the southerly edge of 504 Huber Drive in the amount of $8,700 from the County of Monroe, and that the Mayor and Clerk-Treasurer be authorized to execute the final documents on behalf of the City.
2. Supporting documents.
3. Action: Accept, place on file and the recommendation be carried out.
154 Pointe Aux Peaux Raw Water Pump Station Electrical Service Upgrade – Phase V Bid Award.
1. Communication from the Director of Engineering & Public Services, reporting back on five (5) bids received for the electrical service upgrade and engineering services in Phase V of the improvements to the Pointe Aux Peaux Raw Water Pump Station, and recommending that Council award the above contract to Romanoff Electric Co. Inc. in the amount of $44,151 and that a total of $51,000 be encumbered to include a 15% project contingency, and further recommending that the Mayor and Clerk-Treasurer be authorized to sign the contracts on behalf of the City of Monroe, and further recommending that a contract be awarded to Arcadis US, Inc. for construction engineering services in the amount of $4,700 and that the Director of Engineering & Public Services or his designee be authorized to execute it on behalf of the City.
2. Supporting documents.
3. Action: Accept, place on file and the recommendation be carried out.
155 Installation of New Public Water Mains – Gee Drive and Glendale Court – Special Assessment Resolution Number 1.
1. Communication from the Director of Engineering & Public Services, submitting Resolution No. 1 in the special assessment process declaring the installation of a new public water main to service the properties located on Gee Drive and Glendale Court and recommending that the attached Resolution 1 be adopted, which directs the Engineering Department to prepare plans, specification, and cost estimates for this project.
2. Supporting documents.
3. Action: Accept, place on file and the resolution be adopted.
156 License from ITC for Tree Maintenance in Median of Maple Boulevard.
1. Communication from the Director of Engineering & Public Services, submitting an agreement with International Transmission Company (ITC) for tree removal in the median of Maple Boulevard from Elm Avenue to Scottwood Avenue, and recommending that Council approved the attached License Agreement with ITC, and that the City Manager or his designee be authorized to execute the document on behalf of the City.
2. Supporting documents.
3. Action: Accept, place on file and the recommendation be carried out.
1. Communication from the Director of Engineering & Public Services, submitting a consultant proposal for design and construction engineering to remediate all six (6) of the City's low head dams in the River Raisin, along with the Waterloo Dam, to provide for fish passage and other recreational opportunities into areas where these dams presently represent a substantial impairment, and recommending that Council award a contract to JFNew in the amount of $342,600 as detailed above, conditioned on final EPA grant approval that the Director of Engineering & Public Services or his designee be authorized to sign the contracts on behalf of the City of Monroe.
2. Supporting documents.
3. Action: Accept, place on file and the recommendation be carried out.
1. Communication from the Director of Engineering & Public Services, reporting back on bids received for the 2010 Sidewalk Replacement Program, and recommending that Council award the above contract to the second low bidder, G. V. Cement Contracting Co., in the amount of $98,183.58, and that a total of $120,000 be encumbered to include a 20% project contingency, and further recommending that the Mayor and Clerk-Treasurer be authorized to sign the contracts on behalf of the City of Monroe.
2. Supporting documents.
3. Action: Accept, place on file and the recommendation be carried out.
1. Communication from the Director of Engineering & Public Services, submitting a list of property owners who have not repaired the sidewalks adjacent to their property in conjunction with the 2010 Sidewalk Replacement Program, and recommending that Council resolve to direct the Engineering Department to repair the walks of those property owners on the attached list that have not done so with the next ten (10) calendar days, and to authorize the Engineering Department to bill the cost to them following repairs.
2. Supporting documents.
3. Action: Accept, place on file and the recommendation be carried out.
1. Communication from the City Manager's Office, reporting back on the request from the Dog Run Committee for permission to design and build a dog-run facility within Munson Park, and recommending the request be approved contingent upon items being met as outlined by the administration, that the committee work with the engineering department, subject to no additional costs to the City of Monroe taxpayers, subject to coordination and consolidation where appropriate with city staff, and that the City Manager be granted authority to alter/amend the request if warranted, and further recommending that the Mayor be authorized to sign the letter of support on behalf of the City of Monroe.
2. Supporting documents.
3. Action: Accept, place on file and the recommendation be carried out.
1. Communication from the City Manager, submitting the full-appointment of Tom Moore as Chief of Police, and recommending, the regular appointment of Chief Tom Moore to be the Chief of Police of the Monroe Police Department, and respectfully requesting and recommending that Council confirm that appointment, effective immediately.
2. Supporting documents.
3. Action: Accept, place on file and the recommendation be carried out.
VIII. MAYOR'S COMMENTS.
IX. CITY MANAGER COMMUNICATION.
X. COUNCIL COMMENTS.
XI. CITIZEN COMMENTS
XII. CLOSED SESSION TO DISCUSS CITY MANAGER PERFORMANCE EVALUATION.
XIII. ADJOURNMENT.