Monroe City Council Meeting Agenda,

March 1, 2010

Any person wishing to address City Council shall step up to the lectern, state their name and address in an audible tone of voice for the record, and unless further time is granted by the presiding officer, shall limit their address to three (3) minutes.A person may not give up or relinquish all or a portion of their time to the person having the floor or another person in order to extend a person's time limit in addressing the Council.   Any person who does not wish to address Council from the lectern, may print their name, address and comment/question which he/she would like brought before Council on a card provided by the Clerk/Treasurer and return the card to the Clerk/Treasurer before the meeting begins.  The Clerk/Treasurer will address the presiding officer at the start of Citizen Comments on the Agenda, notifying him of the card comment, and read the card into the record for response.   Those who want to use audio and image recording equipment in Council Chambers that requires a monopod, tripod or other auxiliary equipment for the audio and image devices shall notify the City Clerk before the meeting begins.  Arrangements will be made to accommodate the request in a manner that minimizes the possibility of disrupting the meeting.  No additional illuminating lights may be used in Council Chambers unless a majority of City Council members consent.  Additionally, cell phones and pagers should be set to vibrate or silent mode when inside Council Chambers.   Should any person fail or refuse to comply with any Rules of the Chamber, after being informed of such noncompliance by the presiding officer, such a person may be deemed by the presiding officer to have committed a breach of the peace by disrupting the public meeting, and the presiding officer may then order such person excluded from the public meeting under Section 3 (6) of Open Meetings Act, Act 267 of 1976.   You will notice a numbering system under each heading.  There is significance to these numbers.  Each agenda Item is numbered consecutively beginning in January and continues through December of each calendar year.   The City of Monroe will provide necessary reasonable auxiliary aids and services to individuals with disabilities at the meeting/hearing upon one weeks' notice to the City Clerk/Treasurer.  Individuals with disabilities requiring auxiliary aids or services should contact the City of Monroe by writing or calling: City of Monroe, City Clerk/Treasurer, 120 E. First St., Monroe, MI  48161, (734) 384-9136.  The City of Monroe website address is www.monroemi.gov.        

AGENDA - CITY COUNCIL REGULAR MEETING

MONDAY, MARCH 1, 2010

I.            CALL TO ORDER.

II.           ROLL CALL.

III.          INVOCATION/PLEDGE OF ALLEGIANCE

IV.         CONSENT AGENDA.  (All items listed under the Consent Agenda are considered to be routine by Mayor and Council and will be approved by one motion, unless a Council member or citizen requests that an item be removed and acted on as a separate agenda item)

A.            Approval of the Minutes of the Regular Meeting held on Tuesday, February 16, 2010 and the Minutes of the Work Session held on Tuesday, February 16, 2010.

 

B.            Approval of payments to vendors in the amount of $__________________.

                Action:  Bills be allowed and warrants drawn on the various accounts for their payment.

 

29           National Agricultural Week Banner Request. 

1.     Communication from the City Manager's Office, reporting back on a request from the Monroe County Farm Bureau for permission to display a banner across East Front Street from March 14 – 26, 2010 announcing National Agriculture Week, and recommending that the request be approved.

2.     Supporting documents.

3.     Action:  Accept, place on file and the recommendation be carried out. 

30           Earth Day Banner Requests. 

1.       Communication from the City Manager's Office, reporting back on a request from Jamie Dean on behalf of The Earth Day 2010 Committee for permission to display vertical pole banners on Monroe Street and an overhead banner across Monroe Street from April 5 – 26, 2010 announcing Earth Day, and recommending that the request be approved.

2.       Supporting documents.

3.       Action:  Accept, place on file and the recommendation be carried out. 

31           Bed Race for M.C. Kids Banner Request. 

1.     Communication from the City Manager's Office, reporting back on a request from Kenneth Miller on behalf of The Bed Race for M.C. Kids for permission to display a banner across East Front Street from October 11 – 18, 2010 and across Monroe Street from September 7 – 24, 2010 announcing The Bed Race for M.C. Kids, and recommending that the request be approved.

2.     Supporting documents.

3.     Action:  Accept, place on file and the recommendation be carried out. 

32           Request for burn permit in accordance with Ordinance 09-005. 

1.     Communication from the Chief of Fire, submitting a request from The Sisters, Servants of the Immaculate Heart of Mary for a burn permit in accordance with Ordinance 09-005 to perform the prescribed burn of a specified area on their property, and recommending that Council grant the request for a burn permit in accordance with Ordinance 09-005.

2.     Supporting documents.

3.     Action:  Accept, place on file and the recommendation be carried out. 

33           Urban Revitalization Grant. 

1.     Communication from the Interim Director of Planning & Recreation, submitting an application for The Urban Revitalization Grant for façade improvements at the River Raisin Centre for the Arts, and recommending that Council approve the submission of an application by the Planning Office for an Urban Revitalization Grant, due March 5^th, and authorize the Mayor or Manager to sign all necessary documents related to the application, and the amount of the request will be determined by the overall cost of the project, but is not to exceed the amount pledged by the City of Monroe Main Street/DDA through its Façade Improvement Program.

2.     Supporting documents.

3.     Action:  Accept, place on file and the recommendation be carried out. 

34           Incline Screw Conveyor Bids. 

1.     Communication from the Director of Water & Wastewater Utilities, reporting back on bids received for replacement of an Incline Screw Conveyor, and recommending that a purchase order in the amount of $66,103.40 be awarded to Applied Industrial Technologies out of Toledo, Ohio for the purchase of one replacement Incline Screw Conveyor as part of the fiscal year 2009-2010 CIP project in accordance with the bid specifications.

2.     Supporting documents.

3.     Action:  Accept, place on file and the recommendation be carried out. 

35           Annual Earth Day Activities Street Closure Request. 

1.     Communication from the City Manager's Office, submitting a request from Jamie Dean on behalf of the Earth Day 2010 Committee for permission to use Loranger Square for Earth Day activities and to close East First Street between Monroe and Macomb Streets and Washing Street between East Second and East Front Streets on April 24, 2010 from 10:00 a.m. – 2:00 p.m. for Earth Day, and recommending that Council approve the request contingent upon items being met as outlined by the administration, subject to no additional overtime or other costs to the city, and that the City Manager be granted authority to alter/amend the event due to health and/or safety reasons.

2.     Supporting documents.

3.     Action:  Accept, place on file and the recommendation be carried out. 

36           Voluntary Early Retirement Program Extension. 

1.     Communication from the Director Human Resources submitting a request to re-open the Voluntary Early Retirement Incentive Program that was bargained for with the Command Officers union (COAM), and recommending that Council approve the extension to the Voluntary Early Retirement Program for employees of the Police Department who are members of the Command Officers Defined Benefit Pension Program as described above and in the attached proposed "Attachment D, "LETTER OF UNDERSTANDING" which will be included as an attachment to the Police Command Officers' collective bargaining agreement.

2.     Supporting documents.

3.     Action:  Accept, place on file and the recommendation be carried out.

V.        MAYOR'S COMMENTS.

VI.       CITY MANAGER COMMUNICATION.

VII.      COUNCIL COMMENTS.

VIII.     CITIZEN COMMENTS

IX.       CITY COUNCIL EXECUTIVE CLOSED SESSION TO DISCUSS PENDING LITIGATION AND COLLECTIVE BARGAINING.

X.        ADJOURNMENT.